Work System for the Board Secretary
Article 1 To regulate the conduct of the Board Secretary of Shenzhen Shiyida Technology Co., Ltd. (hereinafter referred to as the "Company"), promote and ensure the diligent performance of duties by the Board Secretary, and enhance the quality of the Company, this System is formulated in accordance with the "Company Law of the People's Republic of China" (hereinafter referred to as the "Company Law"), the "Stock Listing Rules of the Shenzhen Stock Exchange" (hereinafter referred to as the "Stock Listing Rules"), the "Supervision Rules for Listed Company Board Secretaries," the "Shenzhen Stock Exchange Listed Company Self-Regulatory Guidelines No. 1 - Standardized Operation of Main Board Listed Companies," and other relevant laws, regulations, normative documents, and the "Articles of Association."
Chapter 1: Status, Responsibilities, and Qualifications of the Board Secretary
Article 2 The Company shall appoint one Board Secretary, who shall assist the Board in performing its duties and report to the Board.
Article 3 The Board Secretary is a senior management member of the Company and the designated liaison between the Company and the stock exchange. The Board Secretary shall diligently and faithfully perform their duties in accordance with laws, administrative regulations, regulations of the China Securities Regulatory Commission (hereinafter referred to as the "CSRC"), and the business rules of the stock exchange and the Company's Articles of Association, and shall enjoy corresponding powers and remuneration.
The Board Secretary shall maintain the confidentiality of the Company's secrets, shall not disclose inside information, and shall not engage in insider trading, market manipulation, or other such activities.
The Board Secretary shall not concurrently serve as the Chief Executive Officer (CEO), the Deputy General Manager in charge of business operations, or the Chief Financial Officer. If the Board Secretary concurrently holds other positions in the Company, the duties of the Board Secretary and such other positions shall be clearly distinguished to ensure sufficient time and energy to independently perform the duties of the Board Secretary.
Article 4 The Board Secretary is responsible to the Company and the Board and shall perform the following duties:
(1) Be responsible for the Company's information disclosure affairs, coordinate the Company's information disclosure work, organize the formulation and maintenance of the Company's information disclosure management system, and supervise the Company and relevant information disclosure obligors in complying with relevant information disclosure regulations.
(2) Be responsible for organizing and coordinating the preparation of regular report drafts, urging the CEO, Chief Financial Officer, and other senior management personnel and relevant departments of the Company to provide information for regular reports in a timely manner, and compiling the draft regular reports according to regulations. Suggest that the Audit Committee review the financial information in the regular reports.
(3) Be responsible for reviewing the draft regular reports and suggesting that the Chairman convene a board meeting to review and disclose the regular reports. Within their scope of responsibility, pay attention to major abnormal situations such as abnormal financial data, abnormal operational and business matters, and abnormal compilation and release procedures in regular reports, and conduct timely verification. If problems are found, report to the Board and propose rectification suggestions.
(4) Be responsible for timely collection of information on major events that should be disclosed by the Company, report to the Board, and prepare and organize the disclosure of temporary reports according to regulations.
(5) Be responsible for handling matters related to the suspension and exemption of information disclosure, and be responsible for the registration, custody, and submission of information subject to suspension or exemption from disclosure.