Chapter 1 General Provisions
Article 1
To standardize the behavior of listed companies, ensure that shareholders' meetings exercise their powers in accordance with the law, improve the efficiency of meetings, ensure the validity and legality of meeting procedures and resolutions, and protect the legitimate rights and interests of all shareholders, the company has formulated these rules based on the Company Law of the People's Republic of China (hereinafter referred to as "Company Law"), the Securities Law of the People's Republic of China (hereinafter referred to as "Securities Law"), the Rules for Shareholders' Meetings of Listed Companies, and other relevant laws, regulations, normative documents, and the Articles of Association of Huayou Huibopu Technology Co., Ltd. (hereinafter referred to as "Articles of Association"). This rule applies to the convening, proposing, notifying, and holding of shareholders' meetings of listed companies.
Article 2
The shareholders' meeting shall exercise its powers within the scope prescribed by the Company Law and the Articles of Association.
Article 3
The company shall strictly convene shareholders' meetings in accordance with the relevant provisions of laws, administrative regulations, normative documents, the Articles of Association, and these rules to ensure that shareholders can exercise their rights in accordance with the law. The board of directors of the company shall earnestly perform its duties and convene and organize shareholders' meetings in a serious and timely manner. All directors of the company shall be diligent and responsible to ensure the normal convening of the shareholders' meeting and the lawful exercise of powers.
Article 4
The location for convening the shareholders' meeting shall be the company's registered address or a location specified in the notice. The shareholders' meeting will be held in a venue as an on-site meeting. The company will also provide safe, economical, and convenient online or other methods recognized or required by the securities regulatory authority to facilitate shareholders' participation in the meeting. Shareholders participating in the meeting through the aforementioned methods shall be deemed to be present.
Article 5
The company shall adhere to the principle of simplicity when convening shareholders' meetings and shall not provide additional economic benefits to attending shareholders (or their agents).
Article 6
The company shall engage a lawyer to issue legal opinions on the following matters and announce them:
- Whether the procedures for convening and holding the meeting comply with the provisions of laws, administrative regulations, the Rules for Shareholders' Meetings of Listed Companies, and the Articles of Association;
- Whether the qualifications of the attendees and the convenor are legal and valid;
- Whether the voting procedures and results of the meeting are legal and valid;
- Legal opinions on other relevant issues as requested by the company.
Chapter 2 Convening of Shareholders' Meetings
Article 7
Shareholders' meetings are divided into annual meetings and temporary meetings. The annual shareholders' meeting shall be held once a year within six months after the end of the previous accounting year. Temporary shareholders' meetings shall be held irregularly and must be convened within two months under the following circumstances:
- When the number of directors is less than two-thirds of the number prescribed by the Company Law or the Articles of Association (i.e., less than 6);
- When the company's unmade-up losses reach one-third of the total share capital;
- When shareholders holding more than 10% of the company's shares request it;
- When deemed necessary by the board of directors;
- When proposed by the audit committee;
- Other circumstances prescribed by laws, administrative regulations, and the Articles of Association.
Article 8
The board of directors shall convene the shareholders' meeting on time within the period specified in Article 7 of these rules. If the company cannot convene the shareholders' meeting within the period specified in Article 7, it shall report to the local office of the China Securities Regulatory Commission (hereinafter referred to as "CSRC") and the securities exchange where the company's shares are listed, explaining the reasons and announcing them.