Chapter 1 General Principles
Article 1
To further standardize the management and procedures for the authorization of legal representatives and seal usage at Yunnan Energy Investment Co., Ltd. (hereinafter referred to as "the Company"), and to protect the Company's interests, this system is established.
Article 2
This system applies to the Company headquarters and the headquarters of Yunnan Salt Industry Co., Ltd. (hereinafter referred to as "Salt Industry Company"). Other wholly-owned, controlling, or effectively controlled subsidiaries (hereinafter referred to as "affiliated companies") shall formulate their own systems based on actual conditions.
Article 3
The Company Office is responsible for the centralized management of the Company's seals and licenses, while the Strategic Investment and Securities Affairs Department is responsible for the centralized management of the authorization of the Company's legal representatives. The management and approval of the legal representative's authorization shall refer to the legal representative's authorization execution.
Chapter 2 Seal Management
Article 4
The Party Committee seal of the Company is kept by the Party and Mass Work Department. The Company seal, legal representative's signature seal, general manager's signature seal are kept by the Office. The Company contract special seal is kept by the Operations Management Department, and the financial seal is kept by the Financial Management Department. Department seals and relevant business seals are kept by each department as required.
Article 5
Seal management departments must strictly verify the authenticity and accuracy of the materials used for sealing, and the seal usage departments are responsible for the legality and compliance of the matters.
Article 6
For the engraving and cancellation of seals, the Company headquarters must fill out the "Seal Engraving Application Form" and "Seal Cancellation Application Form," which must be approved by the responsible leader. The Office is responsible for handling the procedures and ensuring the transfer of seals. The engraving and cancellation of the Company seal and the legal representative's signature seal must be approved by the main leaders of the Company.
Article 7
The activation and cancellation of seals, except for the legal representative's seal, must be formally documented. The effective date of seal activation and cancellation is based on the date the document takes effect.
Article 8
The seal management department should equip safes or special cabinets for storing seals based on actual conditions; establish a seal usage ledger to record the date of use, matters, seal type, user, seal management personnel, etc. Any abnormality or loss in seal management should be reported to the Company Office promptly.
Article 9
In principle, the Company's seals should not be taken out of the office. If special circumstances require the use of seals outside the office, a written application must be submitted, explaining the specific reason for seal usage, and approved by the Company leadership, with on-site supervision by seal management personnel. The Company seal must be approved by the general manager, the legal representative's seal by the chairman, and the contract special seal by the contract approval leader.
Article 10
When applying for seal usage, the applicant must upload verified seal materials in PDF format through the administrative office system. If there are changes to the materials during the approval process, a new application must be submitted. Prepare the seal approval form and all seal documents in advance to ensure consistency with the uploaded attachments. Registration must be completed after sealing.
Article 11
The seal approval form serves as a seal usage certificate retained by the seal custodian, which should be organized and archived regularly.
Article 12
For personal matters (such as schooling, going abroad, ideological assessment, insurance, housing fund, etc.) requiring the use of the Company seal, the Human Resources Department will review the content before applying for seal usage.